With effect from 1 October 2026, SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST will transfer some of its Financial Services to NHS Shared Business Services (NHS SBS). Processing and payment of the organisation’s invoices will be included in this transfer. Please take on board a number of important changes in the way in which your invoices will be authorised and processed for payment.
Please find below important information about how to submit and follow up on invoices, purchase orders and who to contact for help.
NHS SBS is dedicated to making this transfer as smooth as possible, both for you as a supplier and for SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST. A summary of key information is provided below, but you can also visit our Supplier FAQ page for answers to your most common questions.
Payables – Submitting Invoices
The new invoice billing address is as follows and is live from 9:00 6 October 2026:
SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST
RK5000 PAYABLES H125
NHS SHARED BUSINESS SERVICES
PO BOX 312
MUNROE COURT
LEEDS
LS11 1HP
This address must be clearly shown on the invoice exactly as above.
The preferred method for invoice submission is via Tradeshift, a secure e-invoicing platform that:
- Makes your invoice visible in our system within minutes.
- Allows you to receive status updates on invoice progress providing visibility from submission.
- Reduces the likelihood of rejected or returned invoices due to missing data.
- Supports our aim to achieve net zero by 2040.
Tradeshift is a cloud-based business-to-business platform, who have worked closely with NHS SBS to meet our requirements as a shared business service to allow you to submit invoices quickly and easily. We would like to invite you to start sending invoices electronically to NHS SBS clients via Tradeshift so that you can experience the many benefits for yourself.
Once registered you can easily find and select all of your NHS SBS clients and request a connection to enable you to send invoices and credit notes electronically. If you are already using Tradeshift to invoice NHS SBS clients, you will automatically be connected to SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST from the 6th October 2026.
Please note: Email or fax is not considered electronic invoicing.
For further information or to register for electronic invoicing please visit our website eInvoicing | NHS SBS
We can accept single invoice PDFs via email. The email address below is ONLY used for processing invoices. Emailed invoices must meet the specified format outlined in our Good Invoicing Guide. Any emails which do not meet these criteria will be automatically deleted / returned.
The email address is: sbs.apinvoicing@nhs.net.
If you send a claim form for payment rather than an invoice, please continue with your current process, or speak to SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST contact for more information.
For all Accounts Payable related queries submit a query via our contact form, or call us on 0345 905 7001 between 09:00 and 17:00, Monday to Friday, excluding bank holidays.
- Select option 1 if you are a supplier.
- Select option 2 if you are a provider client.
Purchase Orders
To ensure that invoices are processed without delay it is essential that invoices and credit notes are submitted with the following information:
- The NHS Purchase Order Number. Most requests for goods and services will be accompanied by a PO number. If you have received a purchase order number, you must ensure you quote it on your invoice in the PO field.
If a Purchase Order has not been placed with you, please provide us with:
- The Organisation Contact Name and Department. This is the person who requested and received the goods or services. If requested by the organisation, this should be in the following format: XXJBLOGGS (where the contact name is J Bloggs). This name should be placed in the PO number field on the invoice so that our scanning software will pick it up.
This information is vital for invoice authorisation; without it, payment will be delayed.
Note: as a preferred supplier to SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST, you will be required to provide a valid purchase order number on all correspondence and documentation when provided from SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST. Failure to provide a valid purchase order number on all correspondence and documentation may result in declining a delivery and/or the delay in the payment of an invoice.
Need more help?
If you need any help, or have any questions, please contact us:
• Phone: 0345 905 7001 – option 1
• Online form: Contact Us
Any enquiries regarding orders or deliveries should continue to be addressed to the relevant local site.
Terms and Conditions
Please note that your terms and conditions with SHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUST remain unchanged.